As you progress through your career you will be faced with a multitude of choices and you will need to work through your options to determine what the right answer is for you. The best choice I made fairly early in my career was to be organized… to really work at my time management. If you can be efficient with your time then you have an ability to introduce change into our routine, and accommodate all of those other commitments that will help you on the road to success.
If you can manage your calendar efficiently then you will know what is possible and what will work best for you. Incidentally I work out in the mornings, because family commitments tended to be in the evenings and I could adjust my sleep schedule to accommodate my workout routine in the morning. If I tried to fit it in last thing at night I was far less likely to do it!
If you can figure out priorities then you can focus on what is important. By giving some of my personal family commitments a very high priority I was able to fit in those parent/teacher interviews and sports events while still giving sufficient priority to get my work commitments done. It’s not easy, but good time management and priority management achieves the best results.
If you can be disciplined enough to keep a current “To Do” list then you (a) ensure that you do not inadvertently miss any important tasks; and (b) can focus on “doing the work” rather than figuring out what to do. You work on your “To Do” list for a few minutes once or twice a day, and then you just need to follow the plan. You execute the top priority items first meaning that you are at your most productive.
If you are committed to great time management then you learn some clear lessons that will help you for life. Here are a few of mine:
- Interruptions are a productivity killer… when you are focused on a task do everything you can to avoid interruptions.
- Just because the phone rings or an email arrives it does not mean you need to react to them.
- There are certain parts of the day that are better suited to certain tasks… for example as a salesperson I had good luck contacting clients early in the morning before they got into their day.
- You should concentrate on the toughest tasks first, when you are freshest.
- Crossing tasks off your list is very satisfying.
- Every time you change job your system will need to change. As a manager you delegate tasks and tracking those is a different challenge than actually doing your own tasks. As a business owner I wear a number of hats which means having a system to ensure I am not missing tasks for ANY of those roles.
Technology has given us some great tools… but sometimes paper works best. You can get great ideas from lots of sources, but you have to decide what works best for you. Time management is a never ending task, both in the execution of your system AND in the evolution of your system! My contention is that if you practice great time management then you will find a way to get all the things done that will contribute to your success!
ABOUT THE AUTHOR
Kevin Dee is founder and CEO of Eagle Professional Resources Inc. (Eagle) one of Canada’s largest Professional staffing companies. Kevin’s experience covers technical, sales, management and executive roles. Since founding Eagle in 1996 he has grown it to $135 million in revenues, providing talent to many of the largest and most successful companies in Canada. In 1999 Eagle was named one of Canada’s 50 Best Managed Companies and has received that honor every year since, and is now a member of the exclusive 50 Best Platinum Club. He is active in support of the staffing industry having served for many years on the National boards of the two largest industry associations (ACSESS and NACCB), and he is also active in support of several charities devoting both time and financial support.